... V-BuS features in some detail ... ... CRM functionality ... Broadcast promotional information to the customers and prospects, send the newsletters to the subscribers, If done correctly, this is possibly the best way to advertise yourself to the new customers and retain the existing customers. Set the list and then automatically download new subscribers data into the system, upon registration at your web site You need to have your legitimate broadcast not looking like a spam so that your e-mails are well received by the customers or subscribers Process an unlimited number of mailing lists, sort the data to create the particular list for the particular purpose. Manage an unlimited number of auto-responses , Configure which incoming e-mails you are going to process in this system and which in the other mailer. Send "test" messages to your "test accounts" to check that they look well and do not have mistakes Automatically make sure subscribers receive email in the format best suited for the mailer they use -- HTML or Text. You can also add the attachments to your e-mails View your subscriber's, customer's or prospect's "Communication History" and instantly see which emails, newsletters, and auto-responders you've sent to him and when! Keep information about the your customer last visit or sale -- so you can specifically address the group of customers depending on these dates; have the list of purchases or orders linked to the customer; keep the outstanding payments in "red" Process subscribe/unsubscribe requests, customer purchase orders -- automatically -- have all the details instantly registered in the system -- no manual processing needed ... Order processing end ERP ... Automatically download order information submitted either from the web by your customers, or sent electronically by your trading partners Register the orders in the system manually or receive them from your POS system Process different types of orders Sales, POS Orders, Transfers, Returns, Purchases in a simple and uniform matter View and search orders by Product ID, status, date, etc.; keep the full order processing history Process Work Orders, Quotes, Job Costing: orders can be inserted manually or received electronically and downloaded automatically Keep order information including header and order lines, customer information, accounting data, delivery data and more in a simple easy way; extract the data -- produce "hard copy" reports or send electronically ... Inventory Control ... Manage inventory levels; set thresholds for recommend replenishment of stock 'Stock Alerts List' Control total quantity on hand & quantity available to promise with order; conduct inventory reservations for shipments Create pick lists Run express or step procedure to allow for packing and shipping processes; Keep full stock change history with the name and comments of your staff member who made the changes Keep inventory & order cross-referencing: link your orders in progress to the stock items allocated to the order ... Accounting ... Keep track of your debtors and creditors with all the invoice and bill records linked and overdue records 'in red' Automatically maintain chart of accounts including the predefined set of accounts; the particular accounts are linked to Sales, Purchases or Work Orders and updated upon completion of the order; You can create journal entries or the records can be generated automatically by the system upon processing of (Sales, Purchase) Orders; Keep track of your cash and investments, including transactions, interest payments, month balances and reconciliation information Run financial reporting facilities, with an option to send the report instantly to your accountant. So how does all this work together? The customer makes the purchase at your web site, the order information is automatically sent to you (by your web server), the system receives the message automatically registers the order and sends to the customer automatic response that his order is in process. The other option -- over the counter sale, conducted using POS component of the system. Click of the button, and the order is in the accounting -- the transaction is created, the money value of all the appropriate accounts modified; the inventory level updated -- the sale completed That's the express procedure -- not too much of manual processing, isn't it? That's the basic list of functions needed to process customers orders, received electronically or filled manually. To complete the list of business functions, we also added the POS terminal, so you are able to conduct over the counter sales (V-BuS only) ...Just a few actions you do using the system... Read bar codes using the standard bar code scanner, conduct the sale or process the return; print the receipt; pass the data to accounting Use the system Inventory List, or 48 configurable "Active Keys" -- the convenient mechanism to conduct the sales in the case when the products do not have bar codes Generate and print bar codes for the new products Read the bar codes for the new stock using the bar code scanner to register the new stock items in the system Do the processing only with your keyboard, or use the mouse, or the touch screen. Download POS sale records to Accounting as a bulk or separate transactions Configure TAX and set discount values You can modify the data, change the discount value, or record which customer have made the purchase, As you see, the features which makes V-BuS unique is end-to-end smooth processing of the data. You do not have just the features -- you have the business processes implemented in the software, which will save hours and hours of manual work, not to mention that the possible mistakes just will not be taking place. The system should strengthen each and every aspect of your business processing by Smooth internal data processing; that's the traditional approach -- the software is about the data processing and that must be done in the most efficient way Better interaction with your customers, prospects subscribers and even with your accountant. And this is what basically the business is about -- not just the paperwork, but dealing with the people: doing jobs and making sales... And now the most important, each component has certain amount of advanced features, which are actually making all the difference -- helping you to perform in the competitive environment... Let's look at the set of advanced features, which are really pushing the competitive edge of your business. Let's start with the data processing. If you sell goods, you may find it useful to have advanced catalogue-inventory system. With V-BuS you can... Keep the various data about your products in the predefined set of catalogue tables -- this is more than 100 pieces of data associated with each of your products Create and configure as many new tables for your data as you need: keep unlimited amount of information about your products Create the list of categories and sort your products under these categories Create and keep in the system unlimited number of catalogues; you can create special catalogues for different trading partners with the selected list of products and only the particular information about each product included in each catalogue Assign start and end dates to the catalogue: use the particular catalogue within specified interval of time Export as xml or pdf and send a catalogue to your trading partner or publish on the web Instantly upload, publish or update any information -- not only the catalogue, on your web site This was related to the catalogues, which you can create and use internally, send to your customers, trading partners or publish on the web. And what about inventory itself? Well, with V-BuS you can... Keep track of Colors / Sizes / Models of your products; include this information to sale or purchase orders Manage Stock Batches; put to the order the inventory item with the particular batch number Keep track of Numbered items if the item has a unique number that can be recorded and monitored Record amount of stock in multiple warehouses or bins to locate the stock, automatically maintain the records both in the case of sales and transfers Keep the detailed stock changes history and the records of stock sold by month, you may need these figures to know how much stock to order each month Create 'Stock Kits' ('Assemblies') to manage different stock items together, use the 'Stock Kit' records when create sale or purchase orders And what advanced features you need when doing transaction processing for Sales, Purchases and Jobs? -- Wouldn't it be the ability to... Run express and workflow order processing: keep separate lists for orders at different processing stages: submitted, in progress and completed; Keep Gantt chart for work orders: that is combined chart for different tasks, you need to complete Use cross referencing, record jobs in your Organizer as well, so you instantly see what tasks are scheduled for the day Attach Memo to the Job or Order records: keep the particular information, linked to the orders you fulfil Keep the history of Jobs or Order processing Create purchase orders instantly from the sale orders: this you need in the case if you still need to purchase the inventory required for the sale The system provides both express and step -- workflow procedure for order processing, when you can process the order in the system in steps. This is the convenient option is the case when you have substantial time delay in between receiving and fulfilling of the order. Here you have an option to modify the order data during the process, pass modified data to your customer for approval, while keeping the initial order data etc. When the order is created within the system or received electronically, press the process button on the form, that will put the order into "In Process" list. Then you can allocate inventory. In general, you can Approve, Modify or Cancel the order. Assumed your stock is in place, you approve the order, it moves to "Completed" stage, the inventory figures updated, you create the 'Pick List'. Click of the button -- you have generated the invoice, the sale record is added to the customer profile One more click -- the invoice is e-mailed to the customer. Now, you can keep the order for your information, or push to the "Accounting", with all transactions created and money values modified automatically Isn't that easy? -- Just a couple of clicks for all the paperwork... We consider time management to be a very important part of the business, so we also included Electronic Organizer and Appointment Book. With these in place, you can... List all your activities and tasks, see how many are outstanding or completed, the system will automatically add to your list the tasks related to conducting the jobs or interactions with your customers Keep the list of daily activities with the priorities displayed in yellow or in red, schedule your actions weekly, quarterly, monthly, etc., keep contact information, export, import, or print your schedules and contact details Automatically record customer related actions into the single place, keep electronic appointment book, automatically notify your customers about the scheduled appointments Keep the records of the time, venue and the staff member, who will be conducting the appointment And now the advanced features of V-BuS CRM component. These can really help you to boost your promotions and customer relations. See for yourself, apart from the basics, with V-BuS you also can... Edit current outgoing messages or revamp old messages to be used again Instantly increase your response rate by up to 20% by automatic substitution of subscribers' names into the subject line of every email Configure and send custom "subscribe" and "unsubscribe" confirmation emails -- with your own message and signature Manage unlimited number of mailing lists; search the lists: send e-mails to the specified list of addresses Schedule mailing of your newsletters or any other materials at the particular date in the future, with broadcast conducted automatically Merge the current date to the e-mails you send. Automatically add the signature information, which appear at the bottom of each message you send Each e-mail is delivered as a single message to the person it is addressed to. There is no any group attached to the message, just a single e-mail address of the particular person. Interact with your subscribers and trading partners Process unlimited response addresses, automatically conduct the particular actions in response to the customers e-mail Set-up unlimited auto-responders, so the people who contact you will have the response from you instantly Receive and automatically download order information into the system for subsequent processing Automatically download the subscriber information into the system, with pre-configured auto-response sent to the subscriber So if you want to the system, which the Business Software company developed specially to boost its own performance, to reach the highest efficiency and the best business results, the package is definitely for you to try. Download the system with temporary license now. Try the system -- create and send the catalogue, run e-mail promotions or newsletters and then decide if you want to keep and use it. If you feel that the system is right for you -- get the full license.